Breadcrumb

Advanced Degree Checklist

Commencement Checklist for Advanced Degree Candidates

 

Step 1: Apply to Graduate

To participate at Commencement, you need to have completed the appropriate paperwork on time, and received approval from the Graduate Division.

Your graduation application must be submitted by the following deadlines to participate in 2023 Commencement:

4:00 p.m., January 30, 2023 - deadline to apply to graduate Winter 2023

4:00 p.m., April 10, 2023 - early deadline to apply to graduate Spring and Summer 2023 and participate at Commencement. If you apply after the deadline, you may still be approved to participate, but you may receive the Intent to Participate form after Monday, April 17, 2023. The spring graduation application will be available on February 6, 2023 and the summer graduation application will be available on March 13, 2023. 

For specific eligibility information and application deadlines, visit the Graduate Division website or contact Trina Elerts in the Graduate Division Student Affairs Office.

Step 2: Review and Update your Information in R'Web


Preferred/Lived Name and Mailing Address

If you would like to update your Preferred/Lived First Name and Middle Name for Commencement purposes, you are required to update your information in R'Web.

Monday, April 3:  Deadline to update your preferred first and middle names, and your mailing address in R'Web for Commencement. Please note, if your Intent to Participate form is not submitted by the deadline, your Preferred/Lived First Name and Last Name will be pre-recorded and displayed as you cross the stage. 

For more information on how to update your preferred names, please visit the Registrar's website here.

Legal Name Change

If you would like to update your Last Name, you are required to submit a "Change or Correction of Name Form" accompanied by required legal documentation.

Monday, March 27: Deadline to have your Legal (or Last) Name changed in Banner in time for Commencement. Because this process can take several weeks, please begin this process early so that your record is updated in time. For more information on how to update your legal name and required legal documentation, please visit the Registrar's website here

Degree Information

If you need to have your degree information updated, please contact your department’s Student Affairs Officer as soon as possible.

Monday, April 3: Deadline for any changes or corrections to your degree information to be listed correctly on your Intent to Participate form. Please allow the Registrar’s Office sufficient time to process your request.

Step 3 (for Ph.D. and M.F.A. candidates only): Confirm your Research Adviser's Attendance

Ph.D. and M.F.A. candidates: You will be hooded on stage by your research adviser, so please contact them and confirm they can attend the Graduate Division Hooding Ceremony on Saturday, June 3, 2023 at 9:00 a.m. at the Student Recreation Center. If your adviser cannot attend, you may ask another member of your dissertation committee to hood you.

Step 4: Submit your Intent to Participate Form and Order Your Guest Tickets when the link is e-mailed to eligible students starting Monday, April 17, 2023

The Intent to Participate form confirms that you will be participating in the Class of 2023 Commencement. The form will open on Monday, April 17, 2023, and login and instructions will be e-mailed to eligible students that afternoon.

Not everyone who graduates chooses to participate at Commencement. If you are planning to attend, you must register to walk in Commencement through the Intent to Participate form by the important deadlines below:

For M.D., Ph.D, and M.F.A graduates participating in Commencement on June 2 and 3: 
Friday, May 12 at 5:00 p.m.: Deadline to submit your Intent to Participate form to:

  • Select and submit your "Name to Be Displayed" as you cross the stage. Please note, if you register after this deadline your Preferred/Lived First Name and Last name will be displayed and cannot be changed.
  • Select and submit your "Name to Be Read" and pre-recorded for stage crossing. Please note, if you register after this deadline your Preferred/Lived First Name and Last name will be pre-recorded and cannot be changed.
  • Ensure that you are able to order the maximum number of tickets for your specific ceremony.

For Master's degree graduates participating in Commencement on June 20 - June 22: 
Friday, May 26 at 5:00 p.m.: Deadline to submit your Intent to Participate form to:

  • Select and submit your "Name to Be Displayed" as you cross the stage. Please note, if you register after this deadline your Preferred/Lived First Name and Last name will be displayed and cannot be changed.
  • Select and submit your "Name to Be Read" and pre-recorded for stage crossing. Please note, if you register after this deadline your Preferred/Lived First Name and Last name will be pre-recorded and cannot be changed.
  • Ensure that you are able to order the maximum number of tickets for your specific ceremony.

Step 5: Purchase your Cap and Gown 


Doctoral Custom Regalia Purchase (Online Only)

If you would like to purchase custom blue doctoral regalia, you may do so on Oak Hall's ordering website here. To ensure you receive your regalia in time for the Hooding Ceremony, all orders must be placed by April 3, 2023

Purchase prices are as follows: Blue UC Ph.D. Gown - $917.00; UC Ph.D. Hood - $210.00; Blue Velvet Tam - $164.00.

Doctoral Souvenir Regalia Purchase 

If you do not wish to purchase custom doctoral regalia, doctoral souvenir regalia can be purchased at Grad Fair, April 17 - 19. Souvenir regalia purchase prices are as follows: Ph.D. Gown - $76.98 (price increased by Oak Hall due to velvet price increases); Hood - $62.98; Tam - $89.98. Regalia purchased during Grad Fair will be available at a 10% discounted price.

Regalia packages will be available for purchase after Grad Fair at the UCR Campus Bookstore through Commencement weekend at full price.

Master's Degree Regalia Purchase

Master's regalia may be purchased at Grad Fair, April 17 - 19. Prices are as follows: Master’s gown, cap and tassel package + Master's hood - $112.96. Regalia purchased during Grad Fair will be available at a 10% discounted price.

Regalia packages will be available for purchase after Grad Fair at the UCR Campus Bookstore through Commencement weekend at full price.

Step 6: Give $23 In Honor of Your Graduation and Receive an Exclusive Philanthropy Cord

The UCR Philanthropy Cord is a blue and gold cord for graduates to wear as they walk across the Commencement stage. The cord is a physical symbol of your commitment to UCR, but more importantly, it supports future students to cross the finish line just like you! Get your Philanthropy Cord today.

Step 7: Attend Grad Fair from April 17 - April 19 at the UCR Campus Bookstore

Grad Fair is your one-stop Commencement shop for everything Commencement! Grad Fair will be held in-person from Monday, April 17 through Wednesday, April 19 at the UCR Campus Bookstore. 

Grad Fair Hours: 

  • Monday, April 17, 10:00 a.m. - 4:00 p.m.
  • Tuesday, April 18, 10:00 a.m. - 4:00 p.m.
  • Wednesday, April 19, 10:00 a.m. - 4:00 p.m.

Step 8 (For Master's Degree Graduates Participating in Toyota Arena Ceremonies ONLY): Pick up your Guest Tickets and Student Parking Pass for Toyota Arena

Physical Ticketmaster guest tickets and Student Parking Passes will be distributed to graduates registered to participate in Commencement in late May/early June. Please note, the exact number of tickets for each ceremony will be announced the week of April 10. 

Information with specific dates, times, and locations for guest ticket and student parking pass distribution will be sent via e-mail to eligible graduates the week of May 1. 

Each ticket will have a unique barcode and may only be scanned once for admittance. Duplicate tickets will be denied entry. 

Step 9: Tell Us your Plans After Graduation

You've made it to graduation, but what's your next destination? Tell us your next step now! 

Please note, the link will only be live to graduating students within their final quarter before graduation and 6 months after graduation. 

Step 10: Attend Commencement - June 3 (Graduate Division Hooding Ceremony) and June 20, 21, 22, 2023

All Ph.D. and M.F.A. candidates: All Ph.D. and M.F.A. degree candidates will participate in the Graduate Division Hooding ceremony on Saturday, June 3, 2023 at 9:00 a.m. Please refer to the Graduate Division Hooding ceremony webpage (link will be added soon) for additional details and click here to view the hooding process for Ph.D. and M.F.A. candidates. You will also receive e-mail communications with everything you need to know for your participation!

Master's degree candidates (EXCEPT M.F.A.): Master's degree candidates will participate in your respective College ceremonies at Toyota Arena. Please refer to your ceremony webpage (links will be added soon) for additional details regarding your specific ceremony, including when to arrive and where to check-in. You will also receive e-mail communications with everything you need to know for your participation!

Step 11: Join the UCR Alumni Association

Stay Connected! We take great pride in our graduates and want to ensure your further success. Join the UCR Alumni Association to stay connected, meet fellow alumni and build a beneficial network.

Step 12: Diplomas

Diplomas are not distributed at Commencement. For information regarding the distribution of diplomas, please visit the Registrar's Website.